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 Mile End Road, Colchester CO4 5DY Tel: 07518 437 488

 

Myland Parish Halls are owned by the Church of England Parish of Myland, and management is therefore vested in the Parochial Church Council (PCC). Elections to the PCC take place at the Annual Parochial Church Meeting, held in April each year.

 

The PCC have expressed a wish that the Halls are managed as a Community resource, with Users having a real involvement and voice in decisions relating to ongoing management and development of the Halls.

 

Ongoing management is therefore in the hands of the Myland Parish Halls Management Team, comprised of representatives from each of the Organisations which use the Halls on a regular basis. The Team meets several times a year, and their Terms of Reference include the following:

 

There will be a Chairman, Treasurer, Bookings Secretary and Minute Secretary

There will be a maximum of one representative from each User Organisation

The Team is required to:

  • Set, maintain and operate a Health and Safety Policy, and undertake Risk Assessments at least annually
  • Manage the letting of the Halls, within the overall policies (e.g. Equal Opportunities, Child Protection) and targets laid down by the PCC
  • Manage the day-to-day finances of the Halls, on behalf of the Treasurer of the PCC
  • Oversee the financial management of the Halls, within targets set by the PCC
  • Maintain the Halls in an acceptable state of repair

Targets given to the Team for management of the Halls are currently as follows:

  • The Halls should be maintained in acceptable structural and decorative order
  • A programme of planned maintenance should be drawn up, provided for financially from hiring income, and overseen by the Team.
  • Hall income and revenue expenditure should break even in each calendar year.
  • Rents are to be collected regularly, with no arrears outstanding more than one invoicing period.
  • The Team should ascertain the Users’ level of satisfaction with the Halls each calendar year, and show an improvement in successive years.
  • The Halls should meet or exceed any occupancy targets set by the PCC.

The PCC will also, through the Team, consult users on matters of development, including the needs of Users and the wider community, major repairs and improvements.

The recent modernisation of the Halls was delegated to the Halls Project Board, which continues to meet to ensure the delivery of the outcomes which were set in the Project's Business Plan.

The Halls receive no external funding from the Church of England or any other outside agency, although as a Charity the Church are able to apply for grants from any funding body. Finances of the Halls currently break even, despite the low rents charged to organisations based within the community. In addition, User Groups have contributed significantly towards costs of future development, by direct donation, fundraising events and the generous time of willing volunteers.

 

 

 
 

Myland Parish Halls are part of St. Michael's Church, Registered Charity no. 1130020

and a member of the Rural Community Council of Essex

& Community Matters (The National Federation of Community Organisations)